Forms & Grants

In an effort to facilitate data transfer, we encourage you to download, fill out, and return these forms ELECTRONICALLY whenever possible. Please note, starting summer 2010 all updated forms in MS Office formats will now be posted in version 2007. If needed, download the Microsoft Office Compatibility Pack for Word and Excel available on the Microsoft website, or call the contact telephone number listed above the form for an earlier version format.


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EED Forms Due Dates

Assessments

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-09-001

Application for Early Testing - Science SBA - MS Word

N/A

05-11-075

ELP Assessment Application for Waiver Variance - MS Word

Sep 30

05-15-017

Waiver From Computer-Based Administration of Alaska Measures of Progress (AMP) - MS Word

Sep 30

 

Assessments - College- and Career-Ready Assessments

 For assistance on these forms, call 465-6535.

Number

Form Name

Due Date

05-15-027

Appeal to a Denial of a CCRA Waiver - MS Word

As Needed

05-15-028

CCRA Late Arrival Waiver - MS Word

As Needed

05-15-029

CCRA Rare and Unusual Circumstances Waiver - MS Word

As Needed

05-15-030

Guidelines for CCRA Waivers - PDF

As Needed

05-15-037

CCRA Score Reporting Form for Off-Site Testing - MS Word

As Needed

 

Assessments - Early Literacy Screening

 For assistance on these forms, call 465-8727.

Number

Form Name

Due Date

05-14-047

2013-2014 Early Literacy Screening Data Handbook - PDF

Jul 15

05-14-047a

2013-2014 Early Literacy Screen Cover Memo - PDF

Jul 15

 

Assessments - Security Agreements for 2014-2015

 For assistance on these forms, call 465-8433.

Number

Form Name

Due Date

05-15-022

Test Security Agreement Guidance 2014-2015 - PDF

05-15-023

Test Security Agreement Levels 1, 2 & 3 - PDF

05-15-024

Test Security Agreement Level 4 - PDF

05-15-025

Test Security Agreement Level 5 - PDF

 

Bilingual/Limited English Proficient Students

 For assistance on these forms, call 465-2888.

Number

Form Name

Due Date

05-05-027

Accommodations & Accessibility Tools for ELL Students - MS Word

As Needed

05-14-024

Plan of Service for Limited English Proficient Students - MS Word

Apr 15

05-14-024a

Parent Language Questionnaire - MS Word

As Needed

05-14-024b

Language Observations Checklist - MS Word

As Needed

05-14-024c

Parent Language Questionnaire - Spanish - MS Word

As Needed

 

Boarding Home

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-96-021

Boarding Home Budget Report - MS Excel

Oct 15

05-96-022

FY2015 Boarding Home Instructions and Rates - MS Word

Oct 15

05-96-023

Boarding Home Program Report - MS Excel

Quarterly

 

Career & Technical Education

 For assistance on these forms, call 465-2980.

Number

Form Name

Due Date

05-11-069

CTE Program of Study Template - MS Word

As Needed

05-11-070

Perkins Out-of-State Travel Request - MS Word - MS Word

As Needed

05-12-016

All-In-One Perkins data - Excel Macro-Enabled

Jun 15

05-13-028

CTE Course Description and Standards Crosswalk - MS Word

As Needed

05-13-030

Perkins Local 5-Year Plan for CTE - MS Word

As Needed

05-14-026

FY15 Reallocation Form - MS Word

Apr 15

05-14-028

Perkins FY15 Report FY16 Annual Amendment - MS Word

Jun 15

05-14-044

Perkins Postsecondary End of Year Report - MS Word

Annually

05-14-045

Non-Traditional Occupations Grant End of Year Form - MS Word

Annually

05-14-046

Secondary-Postsecondary Partnership Grant End of Year Report - MS Word

Annually

 

Charter Schools

 For assistance on these forms, call 465-8721.

Number

Form Name

Due Date

05-03-049

Charter Schools Monitoring Form - PDF

As Needed

05-15-035

Charter School Initial Application - MS Word

As Needed

05-15-036

Charter School Renewal Application - MS Word

As Needed

 

Child Nutrition Programs - Enrollment Data Collection

 For assistance on these forms, call 465-8727.

Number

Form Name

Due Date

05-15-014

Child Nutrition Program - Data Handbook - PDF

05-15-014b

Child Nutrition Program - SRM Column Heading Template - MS Excel

05-15-014c

Child Nutrition Program - File Specifications - PDF

 

Child Nutrition Programs - National School Lunch Program (NSLP)

 For assistance on these forms, call 465-8710.

Number

Form Name

Due Date

05-10-004

Food Safety Inspection Summary Form - MS Word 2003

Annually

05-10-010

Application for Waiver of Fluid Milk Requirement - MS Word 2003

As Needed

05-11-009

On-Site Review for Counting & Claiming Procedures - MS Word

N/A

 

Child Nutrition Programs - USDA Commodities

 For assistance on these forms, call 465-8709.

Number

Form Name

Due Date

05-07-021

Commodity Contact Change - MS Word 2003

As Needed

05-96-013

USDA Commodity Loss Procedure and Report - MS Word 2003

As Needed

05-96-051

USDA Food Product Complaint Report - MS Word 2003

As Needed

 

Correspondence Schools (Statewide)

 For assistance on these forms, call 465-8721.

Number

Form Name

Due Date

05-09-007

Correspondence Study Program Statement of Assurance - MS Word

As Needed

 

Educational Technology

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-14-021

Tech Plan Review Form - MS Word

05-14-043

Alaska's Digital Teaching Initiative - Innovative District Grants - Request for Applications - MS Word

Jun 18

 

Facilities

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-08-015

Annual Project Summary Debt Retirement Schedule 3 - MS Excel 2003

Oct 15

05-08-016

Annual Report for Grant CIP - MS Word 2003

Jul 31

05-11-046

Monthly Draw Request, State GO Bond Funded Project - MS Excel

Monthly

05-11-047

Quarterly Reconciliation, State GO Bond Funded Project - MS Excel

Quarterly

05-11-068

Capital Budget - Six Year Capital Improvement Plan - MS Excel

Sep 1

05-15-018

Annual Debt Notice - MS Excel

Oct 15

05-15-020

FY2017 Capital Improvement Project (CIP) Grant or State Aid for Debt Retirement Application Form - MS Word

Sep 1

05-94-035

Schedule of Payments Made for Principal and Interest on Bonds - Schedule 1 - MS Excel 2003

Oct 15

05-96-007

Notice of Excess Building - MS Word 2003

As Needed

05-96-030

Building Data Record - School Facility - MS Word 2003

As Needed

05-96-031

Building Data Record - Support Facility - MS Word 2003

As Needed

 

Financial Grants Administrative Forms

 For assistance on these forms, call 465-8696.

Number

Form Name

Due Date

05-07-069

Program Budget and Narrative Univ. Non-Profit - MS Excel

As Needed

05-07-070

Request for Reimbursement Univ. Non-Profit and Report - MS Excel 2003

Quarterly

05-07-071

Program Budget and Narrative School District - MS Excel

As Needed

05-07-072

Request for Reimbursement School District and Report - MS Excel 2003

Quarterly

05-15-019

Form#05-15-019 YTD Request for Reimbursement School District and Report - MS Excel

Quarterly

05-15-021

YTD Request for Reimbursement Univ. Non-Profit and Report - MS Excel 2007 - MS Excel

Monthly or Quarterly

 

Foundation

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-11-034

FY2016 Projected ADM Submittal – “Paper” - MS Excel

Nov 5

05-93-038

FY2016 District Operating Fund Budget - MS Excel

Jul 15

 

Gifted Plan of Service

 For assistance on these forms, call 465-2857.

Number

Form Name

Due Date

05-11-048

Gifted Plan of Service - MS Word

As Needed

 

Indirect Cost Rate

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-02-007

Indirect Cost Rate Form FY16 - MS Excel

Dec 31

05-07-044

Indirect Cost Rate Instructions - MS Word

Annually

 

NCLB - No Child Left Behind

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-14-014

2014-2015 Consolidated Federal Programs Assurances & Certifications Packet - MS Word

As Needed

05-15-001

2014-2015 ESEA Monitoring Indicators District Response Form - MS Word

As Needed

 

NCLB - Title I-A - Basic

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-012

Title I Schoolwide Plan - MS Word

As Needed

05-12-021

Annual Report of Comparability - MS Excel

Feb 15

05-12-021a

Districts Required to Submit the Title I Report of Comparability - MS Word

N/A

 

NCLB - Title I-C - Migrant

 For assistance on these forms, call 465-2885.

Number

Form Name

Due Date

05-07-059

FY15 Designated SEA Reviewer Form - PDF

Oct 1

 

NCLB - Title I-D - Neglected and Delinquent

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-09-016

2014-2015 Locally Operated Institutions N&D October Count Report - MS Word

Dec 16

05-09-017

2014-2015 State-Operated Agencies N&D October Count Report - MS Excel

Dec 16

05-13-039

SY 2013-2014 to SY 2015-2016 Title I-D, Subpart 2 Competitive Grant - MS Word

N/A

05-15-003

2013-2014 Title I-D Annual Neglected & Delinquent Program Evaluation - MS Word

Dec 5

 

NCLB - Title II - Part A Preparing, Training and Recruiting

 For assistance on these forms, call 465-8703.

Number

Form Name

Due Date

05-11-015

Professional Development Plan Sample Template - MS Word

As Needed

05-14-048

FY 2015 Title IIA SAHE grant RFP - MS Word

Aug 1

 

NCLB - Title X - McKinney-Vento/Homeless

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-08-060

Required Immunization Statement for Provisional School Enrollment - MS Word 2003

N/A

05-14-042

2013-2014 McKinney-Vento Subgrant Data Collection and Final Report - Excel Macro-Enabled

Jul 16

05-15-002

2014-2015 ESEA Title X-C Monitoring Indicators District Response Form - MS Word

As Needed

 

OASIS Project

 For assistance on these forms, call 465-8418.

Number

Form Name

Due Date

05-14-036

Summer 2014 OASIS Handbook - PDF

Jul 15

05-14-036a

Summer 2014 OASIS Cover Memo - PDF

Jul 15

05-14-036b

Summer 2014 OASIS SRM Column Heading Template - MS Excel

Jul 15

05-14-036c

Summer 2014 OASIS SRM File Specifications - PDF

Jul 15

05-15-013

Fall 2014 OASIS Handbook - PDF

Nov 7

05-15-013a

Fall 2014 OASIS Column Heading Template - MS Excel

Nov 7

05-15-013b

Fall 2014 OASIS File Specifications - PDF

Nov 7

05-15-034

2015 Participation Rate Data Handbook (OASIS) - PDF

Apr 20

05-15-034a

2015 Participation Rate Column Heading Template (OASIS) - MS Excel

Apr 20

05-15-034b

2015 Participation Rate Cover Memo (OASIS) - MS Word

Apr 20

 

Pre-Elementary Education

 For assistance on these forms, call 465-4862.

Number

Form Name

Due Date

05-10-025a

Regulation Notification Letter - PDF

As Needed

05-10-025b

Pre-Elementary School Regulation FAQ's - PDF

As Needed

05-12-039

FY15 Alaska Pre-Kindergarten Program Request for Applications - PDF

Apr 23

05-13-021

Pre-Elementary School Application for Approval Handbook - MS Word

As Needed

05-13-021a

Pre-Elementary School Application for Approval Handbook - Section One - MS Word

As Needed

05-13-021b

Pre-Elementary School Application for Approval Handbook - Section Two - MS Word

As Needed

05-13-021c

Pre-Elementary School Application for Approval Handbook - Section Three - MS Word

As Needed

05-13-021d

Pre-Elementary School Application for Approval Handbook - Section Four - MS Word

As Needed

05-14-034

Pre-Elementary School Application - MS Word

As Needed

05-14-035

Pre-Elementary Annual Assessment - MS Word

Annually

 

Private Schools

 For assistance on these forms, call 465-8727.

Number

Form Name

Due Date

05-01-019

General Instructions - MS Word 2003

Oct 15

05-01-020

Affidavit of Compliance - MS Word 2003

Oct 15

05-01-021

Corporal Punishment Policy - MS Word 2003

Oct 15

05-01-022

Exempt Religious & Other Private Schools Enrollment - MS Word 2003

Oct 15

05-01-023

School Calendar - MS Word 2003

Oct 15

05-01-024

Enrollment Reporting Form for School District - MS Word 2003

Oct 15

 

Pupil Transportation Funding & Safety

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-00-015b

Accident Summary Report - MS Word 2003

Monthly or Quarterly

05-06-028

School Bus accident report - PDF

Monthly

05-07-060

School Bus Safety Inspection Manual - 2006 Edition - PDF

N/A

05-13-006

2011 Minimum Standards for Alaska School Buses - MS Word

N/A

05-15-015

Pupil Transportation Annual Report - MS Excel

05-15-016

Pupil Transportation Quarterly Report - MS Excel

Quarterly

 

Quality Schools Grant

 For assistance on these forms, call 465-2887.

Number

Form Name

Due Date

05-01-096

Quality Schools Grant End of Year Report - MS Word

Jul 30

 

Recognition Programs

 

Number

Form Name

Due Date

05-14-013

Talent Pool Recommendation Form - MS Word

Apr 1

 

Report Card

 For assistance on these forms, call 465-8435.

Number

Form Name

Due Date

05-13-048

Report Card Data Collection Handbook 2013-2014 - PDF

Jun 15

05-13-048a

Report Card Data Collection Template 2013-2014 - MS Excel

Jun 15

05-14-038

2013-2014 Instructions for District & School Report Card Templates - MS Word

As Needed

05-14-039

2013-2014 District Report Card Template - MS Word

As Needed

05-14-040

2013-2014 School Report Card Template - MS Word

As Needed

05-14-041

2013-2014 Single Site District & School Report Card Template - MS Word

As Needed

 

Residential Education Program

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-07-061

Residential School Application - MS Word

Jul 31

05-07-062

Residential School--Year end Report and Request for Reimbursement - MS Excel

Dec 1

05-07-089

Residential School Year-End Report - MS Word

Jun 30

 

Safe, Supportive & Successful Schools - Suicide Prevention

 For assistance on these forms, call 465-6523.

Number

Form Name

Due Date

05-15-033

Seclusion and Restraint Annual Reporting Form - MS Word

Jun 30

 

Scholarships

 For assistance on these forms, call 465-6535.

Number

Form Name

Due Date

05-10-020

United States Senate Youth Program - MS Word

Nov 5

05-13-008

Alaska Performance Scholarship Sample Course Eligibility Form - MS Word

N/A

05-13-008a

Guidance Form for the Alaska Performance Scholarship Sample Course Eligibility Form - MS Word

N/A

05-14-019

2014-15 Overview for IB Coordinators - MS Word

As Needed

05-14-037

2014-15 Overview for AP Coordinators - MS Word

Jun 15

 

Special Education

 For assistance on these forms, call 465-8684.

Number

Form Name

Due Date

05-12-018

CEIS Expenditure Plan - MS Word

Annually

05-14-032

Supplemental Workbook - MS Excel

Jul 15

 

Staff Accounting

 For assistance on these forms, call 465-8579.

Number

Form Name

Due Date

05-15-011

Fall 2014 Certified Staff Accounting Handbook - PDF

Oct 15

05-15-011a

Fall 2014 Certified Staff Accounting File Specs - PDF

Oct 15

05-15-011b

Fall 2014 Certified Staff Accounting File Column Heading - MS Excel

Oct 15

05-15-012

Fall 2014 Classified Staff Accounting Handbook - PDF

Oct 15

05-15-012a

Fall 2014 Classified Staff Accounting File Specs - PDF

Oct 15

05-15-012b

Fall 2014 Classified Staff Accounting File Column Heading - MS Excel

Oct 15

 

Tuition

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-96-024

Tuition form - MS Word

Nov 15